WooCommerce: How to Sync Products, Stock and Orders Between Several Stores

Running multiple WooCommerce stores can be a recipe for success, but keeping your products and stock levels synchronized across them can quickly turn into a nightmare.

Imagine the frustration of a customer trying to buy a product that shows “in stock” in one store, only to find it out of stock when they checkout. Yikes.

But fear not! This tutorial is your guide to conquering inventory chaos with product and stock syncing. We’ll dive into the amazing benefits of syncing your WooCommerce stores (e.g. products, stock, orders, etc.) so you can streamline your operations and watch your sales grow.

This multi-store functionality typically requires the use of additional plugins or services designed to manage multiple WooCommerce sites – one such solution is the WooMultistore plugin.

How WooMultistore Helps

WooMultistore is a plugin specifically designed to manage multiple WooCommerce stores from a single interface.

It allows for the synchronization of product data, stock levels, and other product-related details across multiple stores. Here’s how it works for publishing and editing products:

  • Centralized Product Management: With WooMultistore, you can create a product in your primary store and then choose to publish it across your other connected stores with just a few clicks. This eliminates the need to manually create the product on each site.
  • Bulk Editing: Similarly, if you need to edit a product (for instance, changing the price, updating descriptions, or adjusting stock levels), you can make these changes in the primary store. WooMultistore can then synchronize these changes across all connected stores, ensuring that all your product listings are consistent.
  • Stock Synchronization: One of the key features of WooMultistore is its ability to keep stock levels in sync across multiple stores. This is particularly useful if you’re selling the same products on different sites and want to ensure that stock levels are accurate to avoid overselling.

Considerations

  • Setup and Configuration: Setting up WooMultistore and linking your WooCommerce sites requires initial configuration. Ensure that each store is correctly connected within the WooMultistore settings.
  • Subscription Costs: Plugins like WooMultistore often come with a subscription cost. Consider this investment against the time and effort saved in managing multiple stores. An example of how much time stock sync alone saves: if you receive 5000 orders a year and spend 30 seconds manually adjusting stock quantities in each of the two web stores, automating this process would save you approximately 83.33 hours annually.
  • Performance: Managing multiple stores through a single interface can significantly improve efficiency, but keep an eye on your website’s performance and server load, especially if your stores have a large number of products or high traffic. You can also host your stores on different hosting accounts.

While WooCommerce does not natively support managing multiple stores from a single dashboard, solutions like WooMultistore offer a practical way to publish and edit products across multiple WooCommerce sites simultaneously.

This approach can save time, reduce the risk of inconsistencies across your product listings, and streamline operations for businesses running multiple e-commerce sites.

Can you also handle all the orders from all the stores in one store?

Yes, handling orders from multiple WooCommerce stores in a single store or interface is possible with the right tools or plugins, such as WooMultistore.

This capability significantly streamlines operations for businesses managing several e-commerce sites by consolidating order management into one centralized dashboard. 

The centralized order management with WooMultistore allows for:

  • Aggregated Orders: WooMultistore can aggregate orders from all connected stores and display them in a unified order management interface. This allows you to view, process, and manage orders from across your network of stores without having to log into each site individually.
  • Order Synchronization: When an order is placed on any of the connected stores, it can be automatically synced to the central store or dashboard. This process ensures that all orders are accounted for in one place, simplifying fulfillment and customer service tasks.
  • Status Updates: Updating an order status in the centralized interface (such as marking an order as shipped) can also update the order status on the original store where the purchase was made. This keeps information consistent across your stores and ensures customers receive timely updates.

Conclusion

By implementing product, stock and order syncing for your WooCommerce stores, you’ll unlock a world of benefits.

You’ll free up valuable time previously spent on manual updates, minimize the risk of overselling, and provide a seamless shopping experience across all your stores.

Remember, happy customers lead to repeat business and positive word-of-mouth marketing – the holy grail of ecommerce success.

So, take control of your multi-store empire and unleash its full growth potential. With synchronized products and stock, you can focus on what truly matters: building your brand, expanding your reach, and exceeding customer expectations.

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Rodolfo Melogli

Business Bloomer Founder

Author, WooCommerce expert and WordCamp speaker, Rodolfo has worked as an independent WooCommerce freelancer since 2011. His goal is to help entrepreneurs and developers overcome their WooCommerce nightmares. Rodolfo loves travelling, chasing tennis & soccer balls and, of course, wood fired oven pizza. Follow @rmelogli

2 thoughts on “WooCommerce: How to Sync Products, Stock and Orders Between Several Stores

  1. Hi, Rodolfo! This was very useful advice indeed! But maybe you heard about a solution to a simpler problem: I need just to sync stock between stores. No product syncing, no order or status syncing – just stock. Do you have any advice here? I am selling the same stuff in multiple countries, under different domains (so it is easier for my customers to understand and remember them) and I need somehow sync stock of my products. Now I run three stores (Poland, Germany, Czech Republic), but I am dreaming about getting out on more markets and without good and reliable stock syncing add-on it will be a nightmare…

    1. With this plugin you can sync stock only if you wish, you can just disable the other syncs

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